Frequently Asked Questions for Panel Organizers

Yes. There is a reduced registration fee for speakers and panel organizers (one panel organizer per panel):

  1. For the day of the panel presentation the fee is $250
  2. For the whole conference the fee is $500. Please note that the gala dinner can be purchased at additional fee ($150).

General Delegate Discounts include:

  1. SuperSaver Rate: Available until August 31, 2026
  2. Early Bird Rate: Available from September 1 to October 4, 2026

Reduced registration rates for:

  1. Academic / Non-Profit / Retired / Diplomat
  2. Student / Postdoctoral Fellow

Group Discounts

Multiple ticket discounts are available. CSPC offers a 5% discount on groups of 5-9 registrations and a 10% discount for 10 registrations or more. Please contact [email protected] for your group discount code which can be applied at check out during registration.

For more information, please visit the registration page here

Travel and accommodation can be booked here.

CSPC has arranged for a block of guest rooms at the Fairmont Château Laurier Hotel in Ottawa, starting at $349.00 per night plus applicable taxes.

Room availability at this rate is limited, we highly encourage you to book your room as soon as you can. The deadline for booking is Friday, October 30, 2026.

Book your guest room or call the Fairmont Reservations Department at 613-241-1414 or their Global Reservations Center at 1-800-441-1414. Refer to “Canadian Science Policy Conference” for this preferred rate. Please make your reservation ASAP as the rooms are being booked very rapidly and availability is limited. 

Panel PowerPoint Presentation Deadline: November 13th

Panels who present in the Plenary on the first day of the conference (November 25th) are required to submit their presentation in advance (Deadline will be November 13, 2026. Details will be sent closer to.) 

All remaining panels are encouraged to submit by November 13th, but may also deliver their presentation to us on-site at the Fairmont, on a USB, at least 2 hours before your panel, but preferably 24 hours before. Details will be confirmed closer to the conference. 

Each room will have the following equipment:

  • Screen
  • Projector
  • Podium with microphone
  • Microphones
  • Floor mic for Q and A
  • Laptop
  • Sound system
  • All panels will be audio recorded, plenary sessions will be Video recorded. 

Panelists are NOT required, nor permitted to present from their own laptop for their presentation. 

Please follow the steps outlined in your Panel Acceptance email to add your Speakers to Pheedloop and validate the necessary information about your panel.  Speakers are responsible for uploading their own bios, headshots and Speaker Release Forms to the platform – no later than July 30, 2026. All organizers and speakers are responsible for registering for the conference.

Panel organizers are also responsible for hosting a call with their Panel; your volunteer coordinator will be introduced to you shortly with more details on this.

Until July 15, you may make changes to your panel in Pheedloop, adhering to the agreed upon diversity criteria shared by the CSPC. After this date, a change form is to be submitted for any panelist changes.

CSPC will offer simultaneous translation for panels that have previously requested it, using an AI service that provides live-stream captions. Please watch for further communication on this.

We encourage you to promote your panel on all social media channels. Marketing assets may be provided, pending speaker information has been submitted. Please always tag your post with #CSPC2026.

At any time, should you have any questions about CSPC 2026, please feel free to contact us at [email protected].